As per NLCSA By-Laws, notice is hereby given that the 2026 Annual General Meeting (AGM) of the Newfoundland and Labrador Construction Safety Association (NLCSA) will be held on Thursday, May 28, 2026, at 12:00 noon, for the following purposes:

  • To confirm the minutes of the 2025 Annual General Meeting.
  • To receive and approve Annual Reports.
  • To receive the audited financial statements for the year ended December 31, 2025.
  • To appoint Board Members for 2026-2027.
  • To appoint Auditors for the year 2026.

In addition, the following amendments to the By-Laws, approved by the NLCSA Board of Directors, will be considered:

1. Update to Bylaw Clause – Section 2.05 Execution of Documents

Section updated to strengthen financial oversight, formalize purchasing authorization, and clarify signing authority.

Section 2.05 Execution of Documents and Purchasing

“The Association shall maintain a Policy, which is regularly reviewed and approved by the Board, that defines financial approval limits for purchasing authorization, commitment, and verification. All such approvals shall be in writing, signed by the appropriate authority, in accordance with the Policy.

All cheques and negotiable instruments shall be signed by at least one Officer and at least one employee of the Association who has been authorized, in writing, by the Board to sign cheques and negotiable instruments.

Other than purchasing documents, cheques, or negotiable instruments, any contracts, documents, or instruments in writing requiring the signature of the Association shall be signed by at least two (2) of the Officers. All documents, cheques, and instruments in writing so signed shall be binding upon the Association without any further authorization or formality.”

2. Update to Bylaw Clause – Sections 5.02 and 6.01 (Composition)

Move clause in section 6.01 to 5.02 for clarity.

“If the maximum of eight (8) directors is not reached after consulting the other stakeholder groups, the number of At Large members may be increased to four (4) to ensure there’s a minimum of sixteen (16) members on the Board.”

3. Update to Bylaw Clause – Section 5.05 Removal from Office (Attendance)

Update to align with a 12 month period and establish clear guidelines for addressing absences.

“Subject to the attendance provisions of Section 5.09, any Director absent, without reasons acceptable to the majority of the Board:

  • from three (3) consecutive Board meetings, or
  • from more than 50% of Board meetings within any twelve (12) month period,

may be considered for removal from the Board by resolution of the Directors.

When a Director approaches either of these thresholds, the Chairperson will contact the Director to remind them of the attendance requirements and confirm their intention for continued participation on the Board.”

4. Add Section 6.06 – Governance Committee

Formalize the Governance Committee in the By-laws including the composition of the committee and the meeting schedule.

“The Governance Committee shall consist of the Vice Chair of the Board and at least three (3) other Directors appointed by the Board plus the Chief Executive Officer as an ex-officio, non-voting member. The Committee shall be chaired by the Vice Chair of the Board. In the event that the Vice Chair of the Board is not able to fulfil this duty, the Board shall appoint the Chair of the Committee.

The Governance Committee shall meet at least quarterly and will oversee such activities as reviewing and recommending Board structure and competencies and Board policies and procedures, all as further detailed in the Terms of Reference policy for the Governance Committee.”

The AGM will also be hosted virtually. To register, please email agreen@nlcsa.com